Warwick Ward

Privacy Policy

1. Scope

This privacy notice tells you how we, Warwick Ward (machinery) Ltd, will collect and use your personal data.

2. Can I find out the personal data that the organisation holds about me?

Warwick Ward at your request can confirm what information we hold about you and how it is processed. If Warwick Ward does hold personal data about you, you can request the following information:

  1. Identity and the contact details of the person or organisation that has determined how and why to process your data.
  2. Contact details of the data protection officer.
  3. The purpose of the processing as well as the legal basis for processing.
  4. If the processing is based on the legitimate interests of Warwick Ward or a third party, information about those interests.
  5. The categories of personal data collected, stored and processed.
  6. Recipient(s) or categories of recipients that the data is/will be disclosed to.
  7. If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
  8. How long the data will be stored.
  9. Details of your rights to correct, erase, restrict or object to such processing.
  10. Information about your right to withdraw consent at any time.
  11. How to lodge a complaint with the supervisory authority.
  12. Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  13. The source of personal data if it was not collected directly from you.
  14. Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?

Warwick Ward accepts the following forms of ID when information on your personal data is requested:

Passport, driving licence, birth certificate, utility bill (from last 3 months).

3. Personal data

Under the EU’s General Data Protection Regulation (GDPR), personal data is defined as:

“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

4. How will Warwick Ward use the personal data it collects about me?

Warwick Ward will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Warwick Ward is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

5. Will Warwick Ward share my personal data with anyone else?

We also may share your personal data with companies that we introduce you to for the purpose of providing finance, who may need to process your information when providing finance to you. If you indicate to us that you would like to arrange finance for your equipment, we may share your contact information with our finance partner, Warwick Ward Machinery Finance, a trading name of Simply Asset Finance Operations Limited. For further details on how Simply Asset Finance Operations Limited processes your personal data, and how to exercise your rights in relation to its processing of your personal data, please see Simply Asset Finance Operations Limited’s privacy policy, which is available at https://simply.finance/privacy/.

6. Why does Warwick Ward need to collect and store personal data?

We need to collect personal data in order for us to provide you with our services. In any event, we are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

7. Under what circumstances will Warwick Ward contact me?

In providing our service, our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Contact details of the Data Protection Officer / GDPR Owner:

The Data Protection Officer for Warwick Ward (machinery) Ltd is Julia Yates who can be contacted via julia@warwick-ward.com